If you are in charge of creating an advisory board for your organization, you may need to send out invitation letters to potential members. A well-crafted invitation letter can help you attract the right individuals to join your board and provide valuable insights to your organization. In this article, we will provide tips on how to write a sample invitation letter to join an advisory board and offer examples for you to use and edit as needed.
Before we dive into the examples, here are a few tips to keep in mind when drafting your invitation letter:
I am writing to invite you to join our advisory board for our marketing department at [Company Name]. We are seeking individuals who can provide insight and guidance on our marketing strategies and help us stay ahead of industry trends.
Your experience in [specific marketing field] and expertise in [specific area of marketing] would be a valuable asset to our board. The board will meet quarterly and each meeting will last approximately two hours. We anticipate a time commitment of 10 hours per year.
We believe that your expertise and insights would make an invaluable contribution to our board and we look forward to hearing from you soon. Please let us know if you have any questions or would like to discuss this opportunity further.
Thank you for your time and consideration.
I would like to formally invite you to join the advisory board for our finance department at [Company Name]. We seek individuals who can provide a fresh perspective on our financial planning and strategies to help move our organization forward.
The board will meet bi-annually and each meeting will be approximately two hours long. We anticipate a time commitment of 8 hours per year. Your expertise in [specific financial field] and experience in [specific financial area] would be a significant asset to our board.
We believe that your appointment to our board would be an excellent addition, and we will be thrilled to hear from you soon. If you have any questions or require additional information, please do not hesitate to reach out.
I am writing to invite you to join the advisory board for our technology department at [Company Name]. Our board works to provide guidance and insight into the technology needs of the company, and we are seeking individuals who can offer fresh perspective and expertise.
Your experience in [specific tech field] and expertise in [specific tech area] would make a valuable addition to our board. The board meets quarterly, and each meeting will last approximately two hours. We anticipate a time commitment of 10 hours per year.
We appreciate your interest in our organization and hope that you will consider joining our board. Please let us know if you have any questions or would like to discuss this opportunity further.
I am writing to invite you to join the advisory board for our human resources department at [Company Name]. We are seeking individuals who can provide guidance and insight into the HR needs of our organization and help us stay ahead of industry trends.
Your experience in [specific HR field] and expertise in [specific HR area] would be a valuable asset to our board. The board will meet bi-annually, and each meeting will last approximately two hours. We anticipate a time commitment of 8 hours per year.
We believe that your appointment to our board would be an excellent addition, and we will be thrilled to hear from you soon. If you have any questions or require additional information, please do not hesitate to reach out.
I would like to extend an invitation to join the advisory board for our operations department at [Company Name]. We seek individuals who can provide insight and guidance on our operational strategies and help us stay ahead of industry trends.
Your experience in [specific operational field] and expertise in [specific operational area] would be a valuable asset to our board. The board will meet bi-annually, and each meeting will last approximately two hours. We anticipate a time commitment of 8 hours per year.
We believe that your appointment to our board would be an excellent addition, and we will be thrilled to hear from you soon. If you have any questions or require additional information, please do not hesitate to reach out.
I am pleased to extend an invitation to join the advisory board for our sales department at [Company Name]. Our board works to provide guidance and insight into our sales strategies, and we are seeking individuals who can offer fresh perspective and expertise.
Your experience in [specific sales field] and expertise in [specific sales area] would make a valuable addition to our board. The board meets quarterly, and each meeting will last approximately two hours. We anticipate a time commitment of 10 hours per year.
We appreciate your interest in our organization and hope that you will consider joining our board. Please let us know if you have any questions or would like to discuss this opportunity further.
I am writing to invite you to join the advisory board for our legal department at [Company Name]. We are seeking individuals who can provide guidance and insight into our legal strategies and help us stay ahead of industry trends.
Your experience in [specific legal field] and expertise in [specific legal area] would be a valuable asset to our board. The board meets bi-annually, and each meeting will last approximately two hours. We anticipate a time commitment of 8 hours per year.
We believe that your appointment to our board would be an excellent addition, and we will be thrilled to hear from you soon. If you have any questions or require additional information, please do not hesitate to reach out.
Your advisory board invitation letter should include a warm greeting, a clear explanation of the board’s purpose, an explanation of why the recipient would make a valuable member, details about the board’s structure, meeting frequency, and time commitment, and a call to action.
Your advisory board invitation letter should be concise and to the point. It should be no longer than one page and have a clear structure to make it easy for the recipient to read and understand.
You should address the recipient by name and use a warm greeting, such as “Dear [Name]” or “Hello [Name]”.
You can express your excitement by stating how much you value the recipient’s expertise and insights, and how you believe their appointment would be an excellent addition to the board. You can also express your eagerness to hear back from the recipient and move forward with the board’s formation.
If the recipient declines your invitation, it is important to be gracious and thank them for their consideration. You may also ask if they have any suggestions for other potential board members or if they would be open to being involved in other ways.
Yes, it is recommended to follow up with the recipient after sending the invitation letter to ensure they received it and address any questions or concerns they may have. You can also use this opportunity to reiterate your excitement for them to join the board.
An invitation letter is an essential part of forming any advisory board, and having an effective letter can make all the difference in attracting the right members. By following our tips and using our sample invitation letter examples, you can create a compelling invitation letter that encourages potential members to join your advisory board.
